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Artist Music Submission Form

 

If you would like to have an album (albums, single, etc.) considered for airplay on CoolStreams programs, please complete the information below and submit it to us first.  Note that our programs are produced by different producers in different locations, so we ask that you send at least TWO COPIES of CDs if you want to be considered for multiple programs.  After you complete and submit this form, you will be taken to a page with our mailing address and info on how to join our lists to find out if/when we are playing your music.  We do not reply to the initial artist submission forms so don't wait for a response - just follow the instructions on the page you are directed to.
  • PLEASE READ THESE DESCRIPTIONS OF OUR SERVICES.  THE FORM BELOW ALLOWS YOU TO PICK AND CHOOSE WHICH TYPES OF SERVICES TO INCLUDE YOUR MUSIC IN:
        
  • ABOUT SOUNDEXCHANGE REPORTING: The Broadcast Release Agreement below allows us to include your music in MORE services (Podcasts, On-Demand Archives) which will give your music more exposure.  IT IS NECESSARY TO AGREE TO THE BROADCAST RELEASE AGREEMENT BELOW TO BE INCLUDED IN OUR PODCAST OR ON-DEMAND ARCHIVES.  We WILL report songs used in these extra formats in our SoundExchange reporting.
       
    • PODCAST Specifics:

      We would like to begin to offer Podcasts of some of our programs.  To do so we need your permission (IF you are the holder of the recording copyright, meaning that it is not owned by a separate record label).  To help you determine if you wish to give us permission to use your songs in Podcasts, here are some details on how they would be used:

      Your songs will NOT be downloadable individually - Podcast programs will be radio style programs with a DJ intro, etc. AND the songs will be segued together.  The Podcast file will be one file (typically 30 or 60 minutes) containing the entire program, of which your song(s) will be a part.

      Our Podcast programs will typically only contain only one or two songs by one artist.  If we plan to feature more than 4 songs by any one artist in one program segment, we would contact the artist for permission first.
          

    • ON-DEMAND ARCHIVES Specifics:
          
      When we include your songs in programs in our On-Demand archives, you can receive much more exposure than in our general streaming & On-Demand features which change regularly (because more people are likely to find and hear them over time).
          
      Your songs will NOT be downloadable individually - Archived programs will be radio style programs with a DJ intro, etc.  Listeners may be able to skip or repeat songs in these programs.
          
      Our On-Demand Archive program segments will typically only contain only one or two songs by one artist, or 3 or 4 songs if we feature your album.  If we plan to feature more than 4 songs by any one artist in one program segment, we would contact the artist for permission first.
          
    • DOWNLOADS:
          
      We do not generally offer any song downloads at present, but if you are interested in having us offer some songs from your CD(s) on our artist pages, please mention it in the comments section below and we will contact you should we begin offering downloads in the future.

           
          
  • MORE NOTES:
  • We only work from CD or Digital formats - we will absolutely not use any kind of tapes. 
        
  • We don't often work from MP3 files as source material.  We prefer the original CDs so that we can rip the bit rates that we need for specific uses. If we do agree to use an MP3 for a source file, we prefer a 44 KHz / 320, 198, 160 or 128 (minimum) kbps file.  We will not accept (or ever risk opening) MP3s via email!!!   We will only download MP3 files of artists we already know or are playing (or have played in the past), or from legal artist distribution services that we trust.
        
  • We will consider everything sent, but we cannot return any submitted materials, nor can we respond to all inquiries or submissions.  Our producers who will work from MP3 files will need the highest quality files (320 kbps) for production use!
     
  • Remember - Acceptable formats: CD (or MP3 of 128 kbps or higher in certain situations).
     
  • We are looking for GREAT music, not old music or new music, so we don't particularly care when your music was recorded.  If you are submitting older vinyl albums, please provide us with the best condition possible.
     
  • There is NO COST to have your music included in CoolStreams streams & programs.  You MUST complete our BROADCAST RELEASE AGREEMENT at the bottom of this form (or return a hard copy by mail) for us to consider including your music on certain areas of CoolStreams.  Click this link for a printable version of our BROADCAST RELEASE AGREEMENT.
     
  • If we have already played music by you in the past, please consider offering some Promotional CDs (current or older titles welcome) for our Listener "Member Premiums" catalog where you get additional exposure to promote your CD to CoolStreams listeners.  Remember, these are listeners who PAY to support our service, and they will appreciate seeing and hearing artists who also support us!   Click here to see our Members Premiums Section.

After you complete and submit the form, you will receive online instructions for submitting music to our producers.

Please provide the following information on your recording(s):

BLANKET LICENSE - Use this block to apply your choices to ALL music submitted by you or your label.  To make exceptions for a specific title, list them below, or submit another form in the future.

BLANKET LICENSE

Artist name:

Label name

Permission to
 Include ALL SONGS in ARCHIVE PROGRAMS

Permission to
 PODCAST ALL SONGS

EXCEPTIONS - List any songs (or other constraints) that we CANNOT PODCAST OR Play in ARCHIVE PROGRAMS From your releases


 
 


 

SPECIFIC CDs:

CD # 1

Artist name:

Album #1 name

Permission to
 Include ALL SONGS in ARCHIVE PROGRAMS

Permission to
 PODCAST ALL SONGS

EXCEPTIONS - List any songs that we CANNOT PODCAST OR Play in ARCHIVE PROGRAMS From this CD


 
 


 

CD # 2

Artist name:

Album #1 name

Permission to
 Include ALL SONGS in ARCHIVE PROGRAMS

Permission to
 PODCAST ALL SONGS

EXCEPTIONS - List any songs that we CANNOT PODCAST OR Play in ARCHIVE PROGRAMS From this CD


 
 


 

CD # 3

Artist name:

Album #1 name

Permission to
 Include ALL SONGS in ARCHIVE PROGRAMS

Permission to
 PODCAST ALL SONGS

EXCEPTIONS - List any songs that we CANNOT PODCAST OR Play in ARCHIVE PROGRAMS From this CD


 
 


 

 

(if you have more than 3 titles, please submit an additional form for them)

Please provide the following contact information:

Name
Title
Organization
Street address
Address (cont.)
City
State/Province
Zip/Postal code
Country
Work Phone
Home Phone
FAX
E-mail
Web site URL

Songwriter Affiliation:

  ASCAP     BMI      SESAC      SOCAN      PRS      NONE      OTHER:

other affiliation:

OPTIONAL: Briefly describe the content of your album (type and number of songs, instrumentation, vocals, etc.) or any other info that you would like to provide

Yes   No  If requested, I can provide additional Promotional copies of the CDs above for the Listener Member Premiums program

BROADCAST RELEASE AGREEMENT
This form is required to have your music played on CoolStreams.com

The undersigned Band, Artist, Recording Company or Copyright Holder(s) of the submitted material ("Copyright Owner") hereby grants CoolStreams, Inc., a Pennsylvania Non-profit corporation, and its licensees and assigns ("CoolStreams") the following authorizations:

1. Copyright Owner hereby expressly grants to CoolStreams a non-exclusive worldwide license to digitally transmit, on an interactive or non-interactive basis, the sound/video recordings, and the musical composition(s) embodied therein, as specified on this Broadcast Release Agreement.

2. Copyright Owner hereby expressly grants to CoolStreams a non-exclusive worldwide license to digitally transmit, as part of an interactive or non-interactive, subscription or non-subscription music program or channel, selections from the sound/video recordings, and the musical compositions embodied therein, specified on this Broadcast Release Agreement.

3. Copyright Owner hereby expressly authorizes CoolStreams to copy to the CoolStreams servers such copies of each of the identified sound recordings as are reasonably necessary to facilitate the efficient transmission of the sound recordings from initiation through to the listener.

4. Neither CoolStreams nor the Copyright Owner shall pay to the other any compensation with respect to the transmissions and reproductions authorized herein.

5. Copyright Owner represents and warrants to CoolStreams: (a) that the Copyright Owner has the right to authorize CoolStreams to reproduce, publicly perform and distribute in Real Audio or other similar format by an interactive service, copies of the listed sound recordings and the musical compositions embodied therein; (b) that the Copyright Owner has the right and authority to license all rights granted herein, including, but not limited to, copyright and trademark rights'; and (c) that the undersigned has been authorized to execute this Broadcast Release Agreement on behalf of the Copyright Owner.

6. Copyright Owner hereby agrees to indemnify and hold CoolStreams, its officers, directors, employees, agents and assigns, harmless from any fees, penalties, liabilities, claims, losses or damages (including reasonable attorneys' fees) incurred by CoolStreams as a result of CoolStreams's reproduction, transmission, retransmission and/or distribution of the sound recordings and/or musical compositions embodied therein which are identified above in accordance with the terms of this Broadcast Release Agreement or as a result of all other rights granted to CoolStreams in connection with such sound recordings, musical compositions, trademarks and other intellectual property in accordance with the terms of this Agreement.

7. Copyright Owner further grants CoolStreams a worldwide, non-exclusive royalty-free license right to reproduce, use, transmit and display, in connection with the transmissions authorized herein, the name of the sound recording and the musical compositions embodied therein, the composers, the performers, and, if provided by or on behalf of the Copyright Owner, the logo of the performers, biographical information, album graphics and photographs of the performers.

8. The authorization granted pursuant to this Broadcast Release Agreement may be revoked at any time by the Copyright Owner, provided that the parties agree that such revocation shall become effective only sixty (60) days after written notice of such revocation is received by CoolStreams.

9. This Authorization will be governed in accordance with the internal substantive laws of the Commonwealth of Pennsylvania, without regard to its conflicts of law principles.

YOU MUST CHECK THE BOX BELOW AND COMPLETE THIS SECTION
TO COMPLETE THE AGREEMENT

  I AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT
       (if you do not agree to the terms by checking above, we may not be able to play your music)

EXECUTED on this day of:  -- mm/dd/yyyy

Name of Copyright Owner:

By: (Your Name)

Your Title: 

After you complete and submit this form, you will be taken to a page with online instructions for submitting music to our producers.

 
 
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